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The
Genoa Township Board
Regular Meeting
September 19, 2005
6:30 p.m.
AGENDA
Approval of Consent Agenda:
1. Payment of Bills.
2. Approval of Minutes: August 15, 2005.
3. Request for acceptance of the June 30, 2005 General Fund Financial
Statement as submitted by Skolarus.
4. Request for approval of a proposal from J.C. Pearson & Sons
Asphalt for repair of the driveway and parking area of the township hall
site at a cost of $987.00 as recommended by the Administrative
Committee.
5. Request for approval of an amendment to the Future Development
Fund #270 to allow for a transfer from Escrow in the Amount of
$1,100.00.
6. Request for approval of a Reserve Funds Bldgs./Grounds #271 budget
for fiscal 2005-06.
7. Request for approval to continue an inter-governmental agreement
with Hamburg Township to maintain the web site with regard to taxes and
assessing at a cost of $3,250.00 annually.
Approval of Regular Agenda:
8. Public Hearing on the proposed road improvement project and
special assessment district for Long Pointe Drive.
A. Call to property owners and the public.
9. Public Hearing on the proposed road improvement project and
special assessment district for Chemung Drive, James R Street and
Norfolk Drive.
A. Call to property owners and the public.
10. Discussion of Lees Collision and their failure to comply with
building codes and other regulations.
11. Request for approval to increase the lot fees for the
Chilson Hills Cemetery from $200.00 per parcel to $400.00 per parcel and
to complete the installation of a fence on the two remaining sides of
the cemetery at a cost of $13,000.00, and allow Boss Engineering to
locate the markers according to the previously engineered site plan at a
cost of $500.00.
12. Request for approval to expend an additional $18,318.25 with
$13,554.00 resulting from LCRC changes for changes related to the Bauer
Road bike/walk path, as recommended by the Administrative Committee.
(Please pull related material from the August 1, 2005 regular meeting of
the board.)
13. Request for approval for additional roadwork on Richardson Road
to Coon Lake Road at a cost of $66,800.00 and removing the allocation of
$53,000.00 from Golf Club Road.
14. Request for approval to complete the work on Whitehorse Drive
with expenditures of $138,920.94 from Fund #261.
15. Request for approval of resolution No. 2 for Long Pointe Road
Improvement Project.
16. Request for approval of resolution No. 2 for Chemung Drive, James
R. Street & Norfolk Road Improvement Project.
17. Request to adjourn to a closed session of the board to discuss
pending litigation and the acquisition of real estate.
MINUTES
Supervisor McCririe called the regular meeting of the Genoa Township
Board to order at 6:30 p.m. The Pledge of Allegiance was then said. The
following board members were present constituting a quorum for the
transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt,
Jean Ledford, Todd Smith, Jim Mortensen and Steve Wildman. In addition
there were Township Manager Michael Archinal, Township Attorney Rick
Heikkinen and approximately 15 persons in the audience.
A Call to the Public was made with the following response: Bert
Knickerbocker of the Howell Elks Lodge asked that the township allow the
sale of Christmas trees on the Elks property since it was a fund raiser
for the Elks. McCririe advised Knickerbocker that his request would need
to be taken before the Zoning Board of Appeals.
Approval of Consent Agenda:
Moved by Smith, supported by Mortensen, to approve the consent agenda
(items 1 through 7) as submitted. The motion carried unanimously.
1. Payment of Bills.
2. Approval of Minutes: August 15, 2005.
3. Request for acceptance of the June 30, 2005 General Fund Financial
Statement as submitted by Skolarus.
4. Request for approval of a proposal from J.C. Pearson & Sons
Asphalt for repair of the driveway and parking area of the township hall
site at a cost of $987.00 as recommended by the Administrative
Committee.
5. Request for approval of an amendment to the Future Development
Fund #270 to allow for a transfer from Escrow in the Amount of
$1,100.00.
6. Request for approval of a Reserve Funds Bldgs./Grounds #271 budget
for fiscal 2005-06.
7. Request for approval to continue an inter-governmental agreement
with Hamburg Township to maintain the web site with regard to taxes and
assessing at a cost of $3,250.00 annually.
Approval of Regular Agenda:
McCririe asked that item 10 (concerning Richardson Road) be removed from
the agenda so that the Zoning Board of Appeals could first hear the
petition. Moved by Ledford, supported by Wildman, to approve the Agenda
as amended. The motion carried unanimously.
Moved by Hunt, supported by Skolarus, to approve a request from Todd
Smith to abstain from discussion regarding items related to the Chemung
Road Improvement project. The motion carried unanimously.
8. Public Hearing on the proposed road improvement project and
special assessment district for Long Pointe Drive.
Gary Markstrom of Tetra Tech addressed the board and audience
concerning the road improvement project. The construction will be 550
in length and 14 in width, with construction lasting two to three
weeks.
A. Call to property owners and the public.
A call to property owners and the public was made with the following
responses: Tom Wolfe I am in favor of the project but am concerned
with the drainage. Who will maintain the road after it is paved?
McCririe The L.C.R.C. will continue to maintain the road. Your
drainage concern will be looked at in the field. Bill Amos I would
like an additional 10 of pavement added so that water could be diverted
to a spillway. Markstrom made note of the request on the plan. Anne
Wolfe I am concerned with the water from the road. Mel Teschker A
couple years ago we wanted roads with curbs and water. What is the life
expectancy of this road? Markstrom 20 years with proper maintenance.
9. Public Hearing on the proposed road improvement project and
special assessment district for Chemung Drive, James R Street and
Norfolk Drive.
Markstrom again addressed the board and audience. This project will
be approximately 2500 in length with road widths between 16 and 20.
A. Call to property owners and the public.
A call to the public and property owners was made with the following
response: Marvin Kujawa 16matches the width of the gravel that is
there now. Can it be enlarged at the end of the road for persons who
dont know that it is a dead-end? Markstrom We will look at your
request in the field. Roger Rickstrom There is a lot of water that
comes down the road. Markstrom We intend to watch the existing
drainage. Richard Goike Will we be able to vote on this project if the
figures are too high? McCririe We can still proceed if the project
comes in within 10% of the original estimate. What if damage is done to
the sewer line beneath the road? Markstrom the lines are down 5 to 8
and the truck traffic should not impact the line during construction.
Karen Wickstrom The stop signs are no longer in place. We need them to
alleviate speeding. McCririe We will contact the L.C.R.C. Derrick
Brandon How will the water on Chemung be handled? Markstrom The
water will be directed from the non-lakeside to the lakeside, just as it
is now. We are trying to duplicate the conditions that exist now.
Brandon What are the hours of operation? Markstrom From sunrise to
sunset. Hunt advised the audience that this assessment would be billed
on the winter billing for 2006.
10. Request for review of petition from township residents concerning
property located at 5679 Richardson Road and a variance requested from
the Zoning Board of Appeals.
Tabled until the Zoning Board of Appeals can review the petition.
11. Discussion of Lees Collision and their failure to comply with
building codes and other regulations.
Heikkinen advised the board that he had heard from the contractor
that the work was completed. Moved by Mortensen, supported by Smith, to
table until the county building department could be contacted for
review. The motion carried unanimously.
12. Request for approval to increase the lot fees for the Chilson
Hills Cemetery from $200.00 per parcel to $400.00 per parcel and to
complete the installation of a fence on the two remaining sides of the
cemetery at a cost of $13,000.00, and allow Boss Engineering to locate
the markers according to the previously engineered site plan at a cost
of $500.00.
Moved by Smith, supported by Mortensen, to approve the $400.00 per
parcel fee for cemetery lots sold after 10/15/2005. The motion carried
unanimously.
Moved by Ledford, supported by Mortensen, to approve the construction
of a fence at the cost of $13,000.00 as requested. The motion carried
unanimously.
Moved by Skolarus, supported by Ledford, to approve the contract with
Boss Engineering as requested. The motion carried unanimously.
13. Request for approval to expend an additional $18,318.25 with
$13,554.00 resulting from LCRC changes for changes related to the Bauer
Road bike/walk path, as recommended by the Administrative Committee.
(Please pull related material from the August 1, 2005 regular meeting of
the board.)
Sean of Summit addressed the board with the reasons for the cost
overrun. Moved by Smith, supported by Mortensen, to approve for payment
$18,318.25 to Summit Transport. The motion carried unanimously.
14. Request for approval for additional roadwork on Richardson Road
to Coon Lake Road at a cost of $66,800.00 and removing the allocation of
$53,000.00 from Golf Club Road.
Moved by Smith, supported by Mortensen, to approve the Richardson
Road Improvement as requested by Archinal in his memo of 09/14/05. The
motion carried unanimously.
15. Request for approval to complete the work on Whitehorse Drive
with expenditures of $138,920.94 from Fund #261.
Moved by Skolarus, supported by Smith, to approve the expenditure as
requested and to ask that Mike Craine install the light at the corner of
Latson and Whitehorse Drive as previously discussed. The motion carried
unanimously.
Moved by Mortensen, supported by Smith, to amend the budget for Fund
261 to allow for payment of the work on Whitehorse Drive. The motion
carried unanimously.
16. Request for approval of resolution No. 2 (To proceed with the
project, approve the plans and details and direct the preparation of the
special assessment roll) for Long Pointe Road Improvement Project.
Moved by Smith, supported by Mortensen, to approve Resolution No. 2
as requested. The motion carried by roll call vote as follows: Ayes
Ledford, Smith, Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays
None. Absent None.
17. Request for approval of resolution No. 2 (To proceed with the
project, approve the plans and details and direct the preparation of the
special assessment roll) for Chemung Drive, James R. Street & Norfolk
Road Improvement Project.
Moved by Ledford, supported by Skolarus to approve Resolution No. 2
as requested. The motion carried by roll call vote as follows: Ayes
Ledford, Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays None.
Abstain Smith.
18. Request to adjourn to a closed session of the board to discuss
pending litigation and the acquisition of real estate.
Moved by Smith, supported by Wildman, to adjourn to closed session of
the board at 8:10 p.m. In addition to the township board the following
persons would also be present: Township Attorney Rick Heikkinen,
Township Manager Michael Archinal and Township Engineer Gary Markstrom.
The regular meeting of the board was re-adjourned at 9:00 p.m.
and then closed by roll call vote as follows: Ayes Ledford, Smith,
Hunt, Wildman, Mortensen, Skolarus and McCririe. Nay None.
Paulette A. Skolarus
Genoa Township Clerk
(Press/Argus 09/28/2005)
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