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Planning Commission Meeting
June 14, 2004
AGENDA
OPEN PUBLIC HEARING # 1…Review of special use application, site plan,
and environmental impact assessment for proposed 14,400 sq. ft.
addition, and a 3,600 sq. ft. exterior canopy located at 1153 Grand Oaks
Drive, south of Grand River Ave. on the east side of Grand Oaks Drive,
Section 8, petitioned by Contracting Management Corp. (PC 04-09
Planning Commission disposition of petition
A. Recommendation regarding special use.
B. Recommendation regarding impact assessment.
C. Recommendation regarding site plan.
MINUTES
The work session of the Planning Commission was called to order by
Chairman Don Pobuda at 6:30 p.m. The following commission members were
present constituting a quorum for transaction of business: Don Pobuda,
Barbara Figurski, James Mortensen, Curt Brown, Teri Olson and Dean
Tengel. Also present was Kelly Kolakowski, Township Planner; Ron Nesbitt
from Langworthy, Strader, LeBlanc & Associates, Inc. and Debra McAvoy
and Tesha Humphriss from Tetra Tech, MPS. By the end of the work
session, there were a few persons in the audience.
Items scheduled for action during the regular session of the commission
were discussed.
The regular session of the Planning Commission was called to order by
Chairman Don Pobuda at 7:00 p.m.
The Pledge of Allegiance was recited and a moment of silence was
observed.
Moved by Figurski, seconded by Mortensen, to approve the Agenda as
written.
The motion carried unanimously.
The call to the public was made to discuss items not on the agenda.
There was no response and the call to the public was closed at 7:02 p.m.
Chairman Pobuda noted that the Board will not begin any new business
after 10:00 p.m.
OPEN PUBLIC HEARING # 1…Review of special use application, site plan,
and environmental impact assessment for proposed 14,400 sq. ft.
addition, and a 3,600 sq. ft. exterior canopy located at 1153 Grand Oaks
Drive, south of Grand River Ave. on the east side of Grand Oaks Drive,
Section 8, petitioned by Contracting Management Corp. (PC 04-09)
· Planning Commission disposition of petition
A. Recommendation regarding special use.
B. Recommendation regarding impact assessment.
C. Recommendation regarding site plan.
Ms. Kelly Crannell of Boss Engineering, Mr. Ray Beebe of Highland
Engineering, and Kevin Wetzel of Contracting Management were present to
represent the petitioner.
Ms. Crannell gave a review of what they are planning for this site. At
the last Planning Commission meeting, there were outstanding issues with
the Township Engineer and Livingston County Drain Commission. They feel
they have satisfied all of these comments and are requesting approval.
She stated they received a letter today from the Drain Commission’s
consultants recommending a conditional approval for an outstanding
issue.
Chairman Pobuda noted that the engineers did not receive the most recent
set of plans. Ms. Crannell stated they did not want to submit plans to
the Township if they were not satisfactory to the Drain Commission. They
have been working with the Drain Commission to address their concerns.
Ms. Kolakowski agreed to only submit plans that were satisfactory to the
Drain Commission, and a set of those plans were given to the engineers
this evening; however, they have not had a chance to review them fully.
Chairman Pobuda advised that the Planning Commission does not like plans
coming in at the last minute or being approved without a thorough
review. He would like all sets of revised plans sent to the Township and
the engineer. Ms. McAvoy agrees. She would like to see each set of
revised plans. Commissioner Mortensen suggested the Township Engineers
submit a review letter for the latest set of plans to the Township
Board, as well as possibly attending that Board meeting.
Commissioner Mortensen questioned the illuminated ceiling noted on the
plans. Mr. Wetzel stated that page shows what the ceiling inside of the
building will look like, such as the lighting, etc.
Commissioner Mortensen questioned if there are still separate lots on
this site. Mr. Beebe stated that Lots #1 and #2 are under one tax code.
They recently purchased Lot #3 and are in the process of having this put
under the same tax code as #1 and #2.
Commissioner Mortensen questioned the outdoor storage of scrap metal.
Mr. Beebe stated they store their scrap metal in containers under the
covered area and it is hauled away weekly.
Commissioner Mortensen questioned the outside testing that was discussed
at last month’s meeting. Mr. Beebe stated they need to run their
equipment for four hours to test it. They are electric driven. There is
no noise or odor associated with the testing.
Mr. Nesbitt stated they have no outstanding issues.
Ms. Humphriss reviewed her letter of June 9, 2004.
1. She would like the petitioner to reduce the height of the spillway
from 6 to 3 inches, based on the comments from the Drain Commissioner.
The petitioner will comply with this request.
2. The petitioner should modify the proposed storm sewer pipe on the
east side of the addition from 10 to 12 inches. The petitioner will
comply.
3. The proposed lawn slope of 1:3 east of the retention pond between the
proposed fence and retaining wall is satisfactory as the petitioner is
proposing to control this slope with an erosion blanket; however, it
requires Planning Commission approval.
4. The petitioner should forward construction plans to the Township
Engineer due to the addition of the hydrant to the proposed water main.
The call to the public was made at 7:20 p.m. with no response.
Moved by Mortensen, seconded by Figurski, to recommend to the Township
Board approval of the Special Use for outdoor storage under a canopy at
Highland Engineering with the following conditions:
1. Testing that is to be done will not exceed the Township noise
ordinance and there shall be no odor associated with said testing.
2. Scrap containers will be under the canopy for a maximum of two weeks.
3. Approval by the Township Board of the Impact Assessment and new Site
Plan.
4. The three lots will be combined into one lot with one tax code.
The motion carried unanimously.
Moved by Figurski, seconded by Tengel, to recommend to the Township
Board approval of the Impact Assessment dated April 13, 2004 for a
14,400 sq. ft. addition, and a 3,600 sq. ft. exterior canopy located at
1153 Grand Oaks Drive, south of Grand River Ave. on the east side of
Grand Oaks Drive, Section 8, petitioned by Contracting Management Corp.
with the following conditions:
1. Hours and days of operation shall be added.
2. Conditions of the Special Use approval shall be added.
The motion carried unanimously.
Moved by Tengel, seconded by Figurski, to recommend to the Township
Board approval of the Site Plan dated June 11, 2004 for a 14,400 sq. ft.
addition, and a 3,600 sq. ft. exterior canopy located at 1153 Grand Oaks
Drive, south of Grand River Ave. on the east side of Grand Oaks Drive,
Section 8, petitioned by Contracting Management Corp. with the following
conditions:
1. The spillway shall be reduced from 6 to 3 inches.
2. There shall be one foot of freeboard over the water elevation at the
detention pond.
3. The 1:3 slope is acceptable conditioned upon extra erosion
stabilization being provided.
4. An up-to-date review letter shall be submitted by TTMPS to the
Township Board.
5. Approval from the Livingston County Drain Commission on their
letterhead signed by an authorized County official shall be submitted.
6. A permit from the MDEQ for the water main and sanitary sewer shall be
obtained.
7. Appropriate approval for the additional fire hydrant shall be
obtained.
8. Approval from the Howell Area Fire Department shall be obtained.
9. The 3rd driveway on Grand Oaks Drive is acceptable.
10. The three lots will be combined into one lot with one tax code.
11. Building materials for the addition shall match the existing
building.
12. The petitioner shall modify the proposed storm sewer pipe on the
east side of the addition from 10 to 12 inches.
The motion carried unanimously.
Moved by Figurski, seconded by Tengel to approve the minutes of May 24,
2004. The motion carried unanimously.
Member Discussion
Ms. Kolakowski advised that Bank One is requesting to change the color
of the roof shingles. She showed pictures of the proposed brick for the
building and a sample of the new shingles. All commissioners agree with
the change.
Moved by Figurski, seconded by Mortensen, to approve the revised
shingles for Bank One as presented by Ms. Kolakowski this evening. The
motion carried unanimously.
Ms. McAvoy advised that the July 26, 2004 Genoa Township Planning
Commission meeting will be the last one she will attend. Ms. Humphriss
will be attending alone.
The meeting adjourned at 7:43 p.m.
Submitted by: Patty Thomas, Recording Secretary
Approved by: Barbara Figurski, Secretary
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