Board of Trustees Meeting on January 7, 2008

AGENDA

1. Consideration and recommendation of election officials scheduled to work the Presidential Primary on January 15, 2008.

Adjournment

Genoa Charter Township Board

Regular Meeting and Public Hearing

January 7, 2008

6:25 P.M.

AGENDA

Call to order

Pledge of Allegiance

Call to the Public

Approval of Consent Agenda:

1. Payment of Bills

2. Approval of Minutes: 12-17-07

3. Consideration of a recommendation from the Election Commission for approval for all officials scheduled to work the Presidential Primary.

4. Request for approval to purchase a work truck for the Utility Director.

5. Approval of meeting schedule for the 2008-2009 fiscal year.

6. Request for approval of contract for Professional Planning Services.

Approval of Regular Agenda:

7. Request for approval of a fence contract award for the Township Athletic Complex.

8. Request for approval of a resolution authorizing execution of a Livingston Wireless Internet Service Contract.

9. Consideration of granting a non-exclusive easement agreement for lot 2 Long Lake Shores Subdivision.

10. Request for approval of a final PUD site plan application, impact assessment, and PUD agreement for a proposed 5,200 sq. ft. retail/office building located at 2160 E. Grand River, petitioned by William Colley Architect.

Clerk Skolarus called the special meeting of the Election Commission to order at 6:25 p.m. The following Commission members were present constituting a quorum for the transaction of business: Paulette Skolarus, Jean Ledford and Steve Wildman. Also present were township board members Gary McCririe, Robin Hunt, Todd Smith and Jim Mortensen, Township Manager Mike Archinal and two persons in the audience.

Moved by Ledford, supported by Wildman, to approve the Agenda as submitted. The motion carried unanimously.

1. Consideration and recommendation of election officials scheduled to work the Presidential Primary on January 15, 2008.

Moved by Ledford, supported by Wildman, to recommend to the township board all election officials as submitted. The motion carried unanimously.

The special meeting of the Election Commission was adjourned at 6:28 p.m.



Supervisor McCririe called the regular meeting of the Genoa Charter Township Board to order at 6:30 p.m. The Pledge of Allegiance was then said. The following persons were present constituting a quorum for the transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt, Todd Smith, Jean Ledford, Steve Wildman and Jim Mortensen. Also present were Township Manager Michael Archinal and four persons in the audience.
A Call to the Public was made with no response.

Approval of Consent Agenda:
Moved by Hunt, supported by Smith, to approve all items listed under the consent agenda replacing the contract with LSL with consideration of the MTA conference fees as submitted by McCririe. The motion carried unanimously.

1. Payment of Bills

2. Approval of Minutes: 12-17-07

3. Consideration of a recommendation from the Election Commission for approval for all officials scheduled to work the Presidential Primary.

4. Request for approval to purchase a work truck for the Utility Director.

5. Approval of meeting schedule for the 2008-2009 fiscal year.

6. Request for approval of conference fees relating to the MTA conference in Detroit as submitted by McCririe.

Approval of Regular Agenda:
Moved by Ledford, supported by Hunt, to approve for action all items listed under the regular agenda with the addition of a contract for professional planning with LSL. The amended agenda was approved unanimously.

7. Request for approval of a fence contract award for the Township Athletic Complex.

Moved by Mortensen, supported by Smith, to award the contract for construction of the fence to Security Access Control & Fence in the amount of $11,466.00 for the installation of a permanent netting system and chain link fence on the township hall property as outlined in the memorandum dated 12/14/07 by Archinal. The motion carried unanimously.

8. Request for approval of a resolution authorizing execution of a Livingston Wireless Internet Service Contract with Michtel Communications, L.L.C. as provided.

Moved by Smith, supported by Wildman to approve the resolution with the following changes or considerations to the contract: 1. The public assets license agreement will include an inventory of all buildings we own. 2. This agreement will provide a correct address for the Genoa Township Hall. 3. Section 8.15.1 will delete the word not from the second sentence and will add on the township's website. 4. Section 5.5 of the Exhibit III (Public Assets License Agreement) will be reviewed by Heikkinen to determine that there is not a blanket policy for an open end use of all facilities and that each provision will be considered by the township board. The motion carried unanimously.

9. Consideration of granting a non-exclusive easement agreement for lot 2 Long Lake Shores Subdivision.

Moved by Ledford, supported by Skolarus, to approve the agreement with the following stipulation: The original parcel will be allowed one dock and since the split of that parcel didn't exist at the time of the lawsuit, the second parcel will be allowed access for recreational use but will not be allowed boat access. The motion carried unanimously.

10. Request for approval of a final PUD site plan application, impact assessment, and PUD agreement for a proposed 5,200 sq. ft. retail/office building located at 2160 E. Grand River, for the Sherston Office Center as petitioned by William Colley Architect.

A. Disposition of PUD agreement.
Moved by Hunt, supported by Ledford, to approve the PUD agreement, subject to approval by the Township Attorney, both as to this agreement, as well as the underlying easement agreement.

B. Disposition of Impact assessment.
Moved by Ledford, supported by Smith, to approve the Environmental Impact Assessment as revised 10/31/07.

C. Disposition of final PUD site plan.
Moved by Ledford, supported by Wildman, to approve the final PUD site plan subject to the following:

1. The bike path will be installed (at the property owner's expense) along the frontage or alternative agreeable location at a time to be decided by the township and property owners. This agreement will be reviewed by the township attorney and be in recordable form. Further, the sidewalk from the front of the building will be eliminated from the plan;

2. The lighting plan will be as depicted on sheet L-1 and not A-1 and the fixtures will be full cut off and downward directed;

3. The requirements of the Brighton Area Fire Department, as addressed in their November 11, 2007 letter, with a potential revision to paragraph 1-A will be complied with;

4. The requirements of the township engineer as spelled out in their letter dated December 5, 2007 will be complied with and with regard to that letter, particular attention will be paid to paragraph four regarding creation of a maintenance agreement satisfactory to the Township Engineer and Township Attorney. Further, particular attention will be paid to paragraph five regarding channeling storm water overflow to the parking lot. Also, particular attention will be given regarding item seven regarding the proposed sanitary lead connecting into the manhole with an external drop connection;

5. Further notes will be added to the site plan indicating potential permission for the public to use the pavement around the site in lieu of potential addition of the sidewalk from the west end of the driveway to the western end of the property line;

6. A copy of the temporary construction permit provided by Burger King will be provided to the Township Staff;

11. Request for approval of a contract amendment with LSL for professional planning.

Moved by Hunt, supported by Ledford, to approve the contract as submitted. The motion carried unanimously.

Mortensen asked that the board consider a study of the wetland area along Dorr Road. It was the consensus of the board to have a study done of the wetland system along Dorr Road and Grand River. The initial cost will be borne by the township with repayment from any future developer of the site.

The regular meeting of the Genoa Charter Township Board was adjourned at 7:25 p.m.


Paulette A. Skolarus
Genoa Township Clerk

(press/argus 01/11/08)