Board of Trustees Meeting on January 6, 2003

AGENDA

1. Request for approval of the environmental impact assessment corresponding to a preliminary site plan for a proposed 61 unit residential attached condominium development known as Cortland Condominium Development, located on the northwest corner of Kellogg Rd. and Grand River, Sec. 14, petitioned by RBS Companies, Inc. and reviewed by the Planning Commission on 12-09-02.

A. Disposition of impact assessment.
B. Disposition of preliminary site plan.

2. Request for approval of recommendations by the administrative committee:

A. For the purchase of eight computers at a cost not to exceed $7,500.00.
B. For approval of an amendment to the General Fund Budget for fiscal year 2002-03 as submitted by Skolarus.
C. For approval of a one-year contract with Kelly Kolakowski, Township Planner, with a base salary of $40,000.00, $2,500 vehicle allowance and a $3,600.00 allowance for evening meetings of the Planning Commission and Township Board.
D. For approval of a per diem fee of $100.00 per day and $125.00 for nightly accommodations for each participant in the MTA Conference at the Renaissance Center.

3. Request for authorization to amend the "City of Brighton/Genoa Township Dillon Area Water Service Contract" to extend Brighton City Water to parcels along Brighton Road.

4. Request for approval of a resolution authorizing the name change from Lakeside Drive to Black Oaks Trail for 18 parcels of property located on the north side of Lake Chemung in the Black Oaks Subdivision as recorded in Liber 2, page 31 of the Livingston County Register of Deeds.

5. Request for approval of Resolution No. 1 to proceed with the project and direct the preparation of plans and cost estimates pertaining to the creation of a special assessment district for weed control for Lake Chemung, as petitioned by residents of Lake Chemung.

6. Request for approval of Resolution No. 1 to proceed with the project and direct preparation of plans and cost estimates for the Mountain View Subdivision Road Rehabilitation project as petitioned by the residents of Mountain View Subdivision.

7. Request for approval to reduce the principal balance owing on the Genoa Oceola II Sewer Assessment Roll and to correct the 2002 Winter Tax Roll reducing the special assessment levy by $442.50 and the admin fee by $4.43 for John and Linda Oglesbee, 5285 Wildwood, parcel #11-10-102-008 as requested Township Treasurer Hunt.


MINUTES

Supervisor McCririe called a regular meeting of the Genoa Township Board to order at 7:00 p.m. at the Genoa Township Hall. The Pledge of Allegiance was then said. The following board members were present constituting a quorum for the transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt, Todd Smith, Anthony Combs, Jim Mortensen and Jean Ledford.

Moved by Ledford, supported by Smith, to approve the Agenda as presented. The motion carried unanimously.

A call to the public was made with the following response: Steven Harvey - How would I go about changing something in my area. McCririe - You would first contact the township manager or answer the call to the public at this meeting. Andrew Harvey - There is a problem on Grand River where the I-96 expressway exits. What can be done about that? Archinal - That intersection will soon be improved. The ramp will be relocated to help alleviate the traffic problem in that area.

1. Request for approval of the environmental impact assessment corresponding to a preliminary site plan for a proposed 61 unit residential attached condominium development known as Cortland Condominium Development, located on the northwest corner of Kellogg Rd. and Grand River, Sec. 14, petitioned by RBS Companies, Inc. and reviewed by the Planning Commission on 12-09-02.

A. Disposition of impact assessment.
Moved by Mortensen, supported by Combs, to approve the impact assessment dated 12-10-02 as presented. The motion carried unanimously.
B. Disposition of preliminary site plan.
Moved by Ledford, supported by Smith, to approve the preliminary site plan with the following conditions:
1. Buildings #6, #7, and #8, which backup to Grand River, will have a mixture of ranches and two-story homes so a varied roofline appearance will be seen.
2. The final site plan will have a partial brick façade or accent on the rear units facing Grand River.
3. A sidewalk will be constructed from the entrance on Grand River to the east property line. A pedestrian turn-around will be built on the petitioner's site with park benches on the west side of the development. This enhancement will be constructed to replace the sidewalk along Grand River going west from the development that will not be required of the petitioner. The final location of the turn-around will be determined with input from township staff.
4. A deceleration lane will be provided by the developed at his expense. An acceleration lane will be provided at the developer's expense unless the County provides documentation stating none is required.
5. The building materials present this evening are acceptable and become the property of the Township.
6. Issues raised by the Township Engineer will be handled to the satisfaction of the Township Engineer, including the side slope along Kellogg Road.
7. The driveway of 28 feet is acceptable.
8. A 50-foot road right-of-way is acceptable.
9. Evergreen planting will extend around the northeast corner of the site. Evergreens will be planted on both sides of the fence, alternating with the deciduous trees
10. The fence will be no higher than four feet on a two-foot berm and will be undulating with 2' to 3' changes in direction as it runs along Grand River and Kellogg. The colors will be decided at final site plan.
The motion carried unanimously.

2. Request for approval of recommendations by the administrative committee:

A. For the purchase of eight computers at a cost not to exceed $7,500.00.
Moved by Mortensen, supported by Hunt, to approve the purchase as requested. The motion carried unanimously.
B. For approval of an amendment to the General Fund Budget for fiscal year 2002-03 as submitted by Skolarus.
Moved by Smith, supported by Ledford, to approve the amendment as presented. The motion carried unanimously.
C. For approval of a one-year contract with Kelly Kolakowski, Township Planner, with a base salary of $40,000.00, $2,500 vehicle allowance and a $3,600.00 allowance for evening meetings of the Planning Commission and Township Board.
Moved by Mortensen, supported by Ledford, to approve a contract with Kolakowski for $43,600.00 plus the vehicle allowance. The motion carried unanimously.
D. For approval of a per diem fee of $100.00 per day and $125.00 for nightly accommodations for each participant in the MTA Conference at the Renaissance Center.
Moved by Smith, supported by Hunt, to approve the request with the township paying any additional registration fees. The motion carried unanimously.

3. Request for authorization to amend the "City of Brighton/Genoa Township Dillon Area Water Service Contract" to extend Brighton City Water to parcels along Brighton Road.

Moved by Ledford, supported by Mortensen, to authorize the administrative committee to enter into an agreement with the City of Brighton to extend water service to parcels identified as 11- 25-400-026, 11-25-400-038 and 11-25-400-024 for fire suppression. The motion carried unanimously.

4. Request for approval of a resolution authorizing the name change from Lakeside Drive to Black Oaks Trail for 18 parcels of property located on the north side of Lake Chemung in the Black Oaks Subdivision as recorded in Liber 2, page 31 of the Livingston County Register of Deeds.

Moved by Smith, supported by Skolarus, to approve the resolution as requested by Livingston County GIS. The motion carried unanimously.

5. Request for approval of Resolution No. 1 to proceed with the project and direct the preparation of plans and cost estimates pertaining to the creation of a special assessment district for weed control for Lake Chemung, as petitioned by residents of Lake Chemung.

Moved by Smith, supported by Skolarus, to approve the resolution scheduling the first public hearing at 7:00 p.m. on Monday, February 3, 2003. The motion carried by roll call vote as follows: Ayes - Smith, Ledford, Hunt, Combs, Mortensen, Skolarus and McCririe. Nay - None.

6. Request for approval of Resolution No. 1 to proceed with the project and direct preparation of plans and cost estimates for the Mountain View Subdivision Road Rehabilitation project as petitioned by the residents of Mountain View Subdivision.

Moved by Mortensen, supported by Ledford, to approve the resolution scheduling the first public hearing at 7:00 p.m. on Monday, February 3, 2003. The motion carried by roll call vote as follows: Ayes - Smith, Ledford, Hunt, Combs, Mortensen, Skolarus and McCririe. Nay - None.

7. Request for approval to reduce the principal balance owing on the Genoa Oceola II Sewer Assessment Roll by $3,375.00 and to correct the 2002 Winter Tax Roll reducing the special assessment levy by $442.50 and the admin fee by $4.43 for John and Linda Oglesbee, 5285 Wildwood, parcel #11-10-102-008 as requested Township Treasurer Hunt.

Moved by Mortensen, supported by Smith, to approve the change with a determination from assessing that the site is un-buildable. Further, Heikkinen will provide an agreement of waiver that a second home will never be built upon the parcel. The homeowner will then execute this document. The motion carried unanimously.

Administrative Business:

Moved by Hunt, supported by Mortensen, to approve for payment vouchers totaling $490,313.09. The motion carried unanimously.

Moved by Ledford, supported by Combs, to approve the Minutes of the Dec. 2, 2002 regular meeting of the board as submitted. The motion carried unanimously.
Moved by Mortensen, supported by Skolarus, to reaffirm Genoa Township's commitment to pursue the watershed option for Phase II NPDES at a cost not to exceed $2,300.00. The motion carried unanimously.

Moved by Mortensen, supported by Ledford, to terminate the franchise agreement with DTE Energy Marketing to market electricity as an alternative electric supplier within Genoa Township. This action is at the request of Jason T. Hanselman of Dykema Gossett. The motion carried unanimously.

Moved by Ledford, supported by Mortensen, to allow the supervisor to send letters to Oak Pointe property owners concerning a possible $500.00 fine, with civil enforcement, for nonconformance in matters related to effluent from water softeners. The motion carried unanimously.

The regular meeting of the Genoa Township board was adjourned at 8:50 p.m.



Paulette A. Skolarus
Genoa Township Clerk


(PA 01-15-03)