Board of Trustees Meeting on October 6, 2003

AGENDA

1. Request for approval of a special use permit, site plan, and environmental impact assessment for proposed outdoor storage at Lot 16 of Grand Oaks Industrial Park, 1091 Victory Drive, Howell, Sec. 5, petitioned by Mark 1 Restoration and discussed by the Planning Commission 08/11/03.

Planning Commission disposition of petition

A. Disposition of special use permit.
B. Disposition of impact assessment.
C. Disposition of site plan.

2. Request for approval of an amendment to the Township Master Plan as approved by Livingston County Planning with conditions.

3. Request for approval of a contract change order with Boss Engineering and related to the Bauer Road Bike Path.

4. Discussion of a per diem policy as drafted by Heikkinen.

MINUTES

Supervisor McCririe called the regular meeting of the Genoa Township Board to order at 7:00 p.m. The Pledge of Allegiance was then said. The following board members were present constituting a quorum for the transaction of business: Gary McCririe, Robin Hunt, Todd Smith, Jim Mortensen, Anthony Combs and Jean Ledford. Also present were Township Manager Michael Archinal and 2 persons in the audience.

Moved by Smith, supported by Hunt to approve the agenda as presented. The motion carried unanimously.

A Call to the Public was made at 7:02 with no response.

1. Request for approval of a special use permit, site plan and environmental impact assessment for proposed outdoor storage at Lot 16 of Grand Oaks Industrial Park, 1091 Victory Drive, Howell, Section 5, petitioned by Mark 1 Restoration and discussed by the Planning Commission 08/11/03.

Jim Barnwell of Desine Engineering presented the project. The request is for a building expansion with some continued outdoor storage. Wetlands cause severe limitations on the property. Variances have been secured from the ZBA. Mr. Barnwell clarified that the retaining wall will be 5 feet from the wetland.

A. Disposition of the special use permit.

Moved by Ledford, supported by Mortensen to approve the special land use for outdoor storage. The motion carried unanimously.

B. Disposition of the impact assessment.

Moved by Ledford, supported by Combs to approve the Environmental Impact Assessment. The motion carried unanimously.

C. Disposition of the site plan.

Moved by Hunt, supported by Smith to approve the site plan subject to the following conditions:

1. Two REU's will apply to the addition.
2. The single score block provided is acceptable.

The motion carried unanimously.

2. Request for approval of an amendment to the Township Master Plan as approved by Livingston County Planning with conditions.

It was discussed that this amendment is consistent with direction from earlier joint meetings. The area in question is east of Chilson Road in Section 34. The County's concern with proper notification to neighboring communities is addressed in Ms. Kolakowski's correspondence.

Moved by Mortensen, supported by Smith to approve the amendment to the Master Plan. The motion carried unanimously.

3. Request for approval of a contract change order with Boss Engineering and related to the Bauer Road Bike Path.

Supervisor McCririe explained that the additional amount is for wetlands staking outside the scope of the original contract. The wetlands determination was a requirement of the Greenways Grant.

Moved by Mortensen, supported by Ledford to approve the contract change order in the amount of $1,200.00. The motion carried unanimously.

4. Discussion of a per diem policy as drafted by Heikkinen.

Treasurer Hunt asked if Board members could receive more than one per diem per day. The discussion indicated a response in the negative. There was discussion regarding compensation for Wednesday morning staff planning meetings. It was the consensus that such meeting would be considered a per diem.

Moved by Combs, supported by Ledford to approve the per diem policy as presented by Heikkinen. The motion carried unanimously.

Administrative Business:

Discussion of the per diem compensation for Planning Commission members for the joint meeting that occurred recently. The Planning Commission attended a special joint meeting and their regular meeting on the same day. Because there was no policy in place action was needed for clarification.

Moved by Mortensen, supported by Ledford to approve the following compensation:

-If the Planning Commission received two per diems no adjustment will be made.
-If the Planning Commission has not been paid they will be compensated at an amount equal to one and one half times their normal per diem rate.

The motion carried on a 5-1 vote (Smith dissenting).
Discussion of the outstanding issue related to compensation for the Planning Commission and ZBA Recording Secretaries.

Moved by Mortensen, supported by Hunt to approve the rate change for compensation up until 10:00 p.m. @ $100.00 for meeting going past 10:00 PM 1.5 times the normal rate, payable in 15 minute increments as described in the memo from the Township Manager dated 8/11/03. The motion carried unanimously.

Correspondence from Neil Lehto was discussed. He has started his own firm and wishes to continue as the Township's Cable and Utility Attorney. Manager Archinal will review this matter with the Township Attorney and report back at a future meeting.

Treasurer Hunt explained the need for two new computers, one for cash receipting and one at the workstation vacated by one of the utility clerks.

Moved by Smith, supported by Ledford to authorize the purchase of two computers at a cost of $2,206. The motion carried unanimously.

The draft newsletter was discussed and several changes were proposed. The newsletter was remanded to the Administrative Committee for further review.

Moved by Mortensen, supported by Hunt to approve payment vouchers in the amount of $95,994.68. Motion carried unanimously.

Moved by Hunt, supported by Mortensen to approve the minutes of 9/22/03 with the following corrections:

The motion to approve the minutes of 9/8/03 was supported by Smith not McCririe.

The liquor license for BW3 was approved contingent upon:
The applicant closing on the property
Approval of required easements
Site plan approval

The motion carried unanimously.

The regular meeting of the Genoa Township Board was adjourned at 9:05 PM.



Michael C. Archinal
Genoa Township Manager