on May 4, 2011 at 4:48am.
Board of Trustees Meeting on September 19, 2005
AGENDA
Approval of Consent Agenda:
1. Payment of Bills.
2. Approval of Minutes: August 15, 2005.
3. Request for acceptance of the June 30, 2005 General Fund Financial Statement as submitted by Skolarus.
4. Request for approval of a proposal from J.C. Pearson & Sons Asphalt for repair of the driveway and parking area of the township hall site at a cost of $987.00 as recommended by the Administrative Committee.
5. Request for approval of an amendment to the Future Development Fund #270 to allow for a transfer from Escrow in the Amount of $1,100.00.
6. Request for approval of a Reserve Funds Bldgs./Grounds #271 budget for fiscal 2005-06.
7. Request for approval to continue an inter-governmental agreement with Hamburg Township to maintain the web site with regard to taxes and assessing at a cost of $3,250.00 annually.
Approval of Regular Agenda:
8. Public Hearing on the proposed road improvement project and special assessment district for Long Pointe Drive.
A. Call to property owners and the public.
9. Public Hearing on the proposed road improvement project and special assessment district for Chemung Drive, James R Street and Norfolk Drive.
A. Call to property owners and the public.
10. Discussion of Lee's Collision and their failure to comply with building codes and other regulations.
11. Request for approval to increase the lot fees for the Chilson Hills Cemetery from $200.00 per parcel to $400.00 per parcel and to complete the installation of a fence on the two remaining sides of the cemetery at a cost of $13,000.00, and allow Boss Engineering to locate the markers according to the previously engineered site plan at a cost of $500.00.
12. Request for approval to expend an additional $18,318.25 with $13,554.00 resulting from LCRC changes for changes related to the Bauer Road bike/walk path, as recommended by the Administrative Committee. (Please pull related material from the August 1, 2005 regular meeting of the board.)
13. Request for approval for additional roadwork on Richardson Road to Coon Lake Road at a cost of $66,800.00 and removing the allocation of $53,000.00 from Golf Club Road.
14. Request for approval to complete the work on Whitehorse Drive with expenditures of $138,920.94 from Fund #261.
15. Request for approval of resolution No. 2 for Long Pointe Road Improvement Project.
16. Request for approval of resolution No. 2 for Chemung Drive, James R. Street & Norfolk Road Improvement Project.
17. Request to adjourn to a closed session of the board to discuss pending litigation and the acquisition of real estate.
MINUTES
Supervisor McCririe called the regular meeting of the Genoa Township Board to order at 6:30 p.m. The Pledge of Allegiance was then said. The following board members were present constituting a quorum for the transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt, Jean Ledford, Todd Smith, Jim Mortensen and Steve Wildman. In addition there were Township Manager Michael Archinal, Township Attorney Rick Heikkinen and approximately 15 persons in the audience.
A Call to the Public was made with the following response: Bert Knickerbocker of the Howell Elks Lodge asked that the township allow the sale of Christmas trees on the Elks property since it was a fund raiser for the Elks. McCririe advised Knickerbocker that his request would need to be taken before the Zoning Board of Appeals.
Approval of Consent Agenda:
Moved by Smith, supported by Mortensen, to approve the consent agenda (items 1 through 7) as submitted. The motion carried
unanimously.
1. Payment of Bills.
2. Approval of Minutes: August 15, 2005.
3. Request for acceptance of the June 30, 2005 General Fund Financial Statement as submitted by Skolarus.
4. Request for approval of a proposal from J.C. Pearson & Sons Asphalt for repair of the driveway and parking area of the township hall site at a cost of $987.00 as recommended by the Administrative Committee.
5. Request for approval of an amendment to the Future Development Fund #270 to allow for a transfer from Escrow in the Amount of $1,100.00.
6. Request for approval of a Reserve Funds Bldgs./Grounds #271 budget for fiscal 2005-06.
7. Request for approval to continue an inter-governmental agreement with Hamburg Township to maintain the web site with regard to taxes and assessing at a cost of $3,250.00 annually.
Approval of Regular Agenda:
McCririe asked that item 10 (concerning Richardson Road) be removed from the agenda so that the Zoning Board of Appeals could first
hear the petition. Moved by Ledford, supported by Wildman, to approve the Agenda as amended. The motion carried unanimously.
Moved by Hunt, supported by Skolarus, to approve a request from Todd Smith to abstain from discussion regarding items related to the Chemung Road Improvement project. The motion carried unanimously.
8. Public Hearing on the proposed road improvement project and special assessment district for Long Pointe Drive.
Gary Markstrom of Tetra Tech addressed the board and audience concerning the road improvement project. The construction will be 550' in length and 14' in width, with construction lasting two to three weeks.
A. Call to property owners and the public.
A call to property owners and the public was made with the following responses: Tom Wolfe - I am in favor of the project but am
concerned with the drainage. Who will maintain the road after it is paved? McCririe - The L.C.R.C. will continue to maintain the road. Your drainage concern will be looked at in the field. Bill
Amos - I would like an additional 10' of pavement added so that water could be diverted to a spillway. Markstrom made note of the request on the plan. Anne Wolfe - I am concerned with the water
from the road. Mel Teschker - A couple years ago we wanted roads with curbs and water. What is the life expectancy of this road? Markstrom - 20 years with proper maintenance.
9. Public Hearing on the proposed road improvement project and special assessment district for Chemung Drive, James R Street and Norfolk Drive.
Markstrom again addressed the board and audience. This project will be approximately 2500' in length with road widths between 16' and 20'.
A. Call to property owners and the public.
A call to the public and property owners was made with the following response: Marvin Kujawa - 16'matches the width of the gravel
that is there now. Can it be enlarged at the end of the road for persons who don't know that it is a dead-end? Markstrom - We will look at your request in the field. Roger Rickstrom - There is a
lot of water that comes down the road. Markstrom - We intend to watch the existing drainage. Richard Goike - Will we be able to vote on this project if the figures are too high? McCririe - We can
still proceed if the project comes in within 10% of the original estimate. What if damage is done to the sewer line beneath the road? Markstrom - the lines are down 5' to 8' and the truck traffic
should not impact the line during construction. Karen Wickstrom - The stop signs are no longer in place. We need them to alleviate speeding. McCririe - We will contact the L.C.R.C. Derrick
Brandon - How will the water on Chemung be handled? Markstrom - The water will be directed from the non-lakeside to the lakeside, just as it is now. We are trying to duplicate the conditions that
exist now. Brandon - What are the hours of operation? Markstrom - From sunrise to sunset. Hunt advised the audience that this assessment would be billed on the winter billing for 2006.
10. Request for review of petition from township residents concerning property located at 5679 Richardson Road and a variance requested from the Zoning Board of Appeals.
Tabled until the Zoning Board of Appeals can review the petition.
11. Discussion of Lee's Collision and their failure to comply with building codes and other regulations.
Heikkinen advised the board that he had heard from the contractor that the work was completed. Moved by Mortensen, supported by Smith, to table until the county building department could be contacted for review. The motion carried unanimously.
12. Request for approval to increase the lot fees for the Chilson Hills Cemetery from $200.00 per parcel to $400.00 per parcel and to complete the installation of a fence on the two remaining sides of the cemetery at a cost of $13,000.00, and allow Boss Engineering to locate the markers according to the previously engineered site plan at a cost of $500.00.
Moved by Smith, supported by Mortensen, to approve the $400.00 per parcel fee for cemetery lots sold after 10/15/2005. The motion carried unanimously.
Moved by Ledford, supported by Mortensen, to approve the construction of a fence at the cost of $13,000.00 as requested. The motion carried unanimously.
Moved by Skolarus, supported by Ledford, to approve the contract with Boss Engineering as requested. The motion carried unanimously.
13. Request for approval to expend an additional $18,318.25 with $13,554.00 resulting from LCRC changes for changes related to the Bauer Road bike/walk path, as recommended by the Administrative Committee. (Please pull related material from the August 1, 2005 regular meeting of the board.)
Sean of Summit addressed the board with the reasons for the cost overrun. Moved by Smith, supported by Mortensen, to approve for payment $18,318.25 to Summit Transport. The motion carried unanimously.
14. Request for approval for additional roadwork on Richardson Road to Coon Lake Road at a cost of $66,800.00 and removing the allocation of $53,000.00 from Golf Club Road.
Moved by Smith, supported by Mortensen, to approve the Richardson Road Improvement as requested by Archinal in his memo of 09/14/05. The motion carried unanimously.
15. Request for approval to complete the work on Whitehorse Drive with expenditures of $138,920.94 from Fund #261.
Moved by Skolarus, supported by Smith, to approve the expenditure as requested and to ask that Mike Craine install the light at the corner of Latson and Whitehorse Drive as previously discussed. The motion carried unanimously.
Moved by Mortensen, supported by Smith, to amend the budget for Fund 261 to allow for payment of the work on Whitehorse Drive. The motion carried unanimously.
16. Request for approval of resolution No. 2 (To proceed with the project, approve the plans and details and direct the preparation of the special assessment roll) for Long Pointe Road Improvement Project.
Moved by Smith, supported by Mortensen, to approve Resolution No. 2 as requested. The motion carried by roll call vote as follows: Ayes - Ledford, Smith, Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays - None. Absent - None.
17. Request for approval of resolution No. 2 (To proceed with the project, approve the plans and details and direct the preparation of the special assessment roll) for Chemung Drive, James R. Street & Norfolk Road Improvement Project.
Moved by Ledford, supported by Skolarus to approve Resolution No. 2 as requested. The motion carried by roll call vote as follows: Ayes - Ledford, Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays - None. Abstain - Smith.
18. Request to adjourn to a closed session of the board to discuss pending litigation and the acquisition of real estate.
Moved by Smith, supported by Wildman, to adjourn to closed session of the board at 8:10 p.m. In addition to the township board the following persons would also be present: Township Attorney Rick Heikkinen, Township Manager Michael Archinal and Township Engineer Gary Markstrom.
The regular meeting of the board was re-adjourned at 9:00 p.m. and then closed by roll call vote as follows: Ayes - Ledford, Smith, Hunt, Wildman, Mortensen, Skolarus and McCririe. Nay - None.
Paulette A. Skolarus
Genoa Township Clerk
(Press/Argus 09/28/2005)