on May 4, 2011 at 4:53am.
Board of Trustees Meeting on November 6, 2006
AGENDA
Call to Order
Presentation of Financial Statements and Audit of Township Funds by Township Auditor Ken Palka (Pfeffer, Haniford & Palka).
Adjournment
GENOA CHARTER TOWNSHIP BOARD
Regular Meeting
Nov. 6, 2006
6:30 p.m.
AGENDA
Approval of Consent Agenda:
1. Payment of Bills
2. Approval of Minutes: Oct. 16, 2006
3. Request for approval authorizing electronic transactions as requested by the township auditors Pfeffer, Haniford & Palka.
4. Request for acceptance of the Annual Financial Report for the year ended June 30, 2006 as submitted by Township Auditors Pfeffer, Haniford & Palka.
5. Request for reappointment of officials whose terms expire this calendar year, as recommended by the Supervisor McCririe.
6. Request approval to remove $207.09 - MHOG Delinquent Usage from the 2006 Winter Tax Bill, Parcel ID#4711-11-300-023, as requested by Treasurer Hunt.
7. Consideration of a bid from First Impression Printing and Graphics for the printing of 10,000 maps of the township at a cost of $7,495.85, as recommended by the Administrative Committee.
Approval of Regular Agenda:
8. Public Hearing No. 2 for Homestead Drive Road Improvement Project No. 1.
A. Call to property owners.
B. Call to the public
9. Request for approval of Resolution No. 3 (Confirming the Special Assessment Roll) for the Homestead Drive Road Improvement Project No. 1.
10. Public Hearing No. 2 on property identified as Farmington Hills Land LLC (Zeeb Property).
A. Call to property owners.
B. Call to the public.
11. Request for approval of Resolution No. 5 (Confirming the Special Assessment Roll) for the Oak Pointe sewer system and water system expansion and reimbursement project for property identified as Farmington Hills Land LLC.
12. Request for approval of Resolution No. 6 (Providing the Reimbursement of Moneys Advanced to Pay for the Project) for the Oak Pointe Sewer system and water system expansion and reimbursement project for property identified as Farmington Hills Land LLC.
13. Request for approval to declare intent to proceed with a project to pave Challis/Conrad, between Clifford and Dorr Roads with an estimated cost of $1,311,800.00 and to request that the Livingston County Road Commission perform required soil investigation and survey work.
MINUTES
Supervisor McCririe called the work session of the Genoa Charter Township Board to order at 6:20 p.m. The following persons were present constituting a quorum for the transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt, Todd Smith, Jean Ledford, Steve Wildman and Jim Mortensen. Also present were Township Manager Michael Archinal and approximately twenty persons in the audience.
1. Presentation of Financial Statements and Audit of Township Funds by Township Auditor Ken Palka (Pfeffer, Haniford & Palka).
The audit of township funds was presented to the board. Mr. Palka met with all board members individually prior to the meeting to answer all their questions and concerns. Palka asked that the board consider a six month audit to be conducted after Dec. 31, 2006 and just prior to the closing of the books for the fiscal year ending March 31, 2007. No objections were raised by board members with regard to this request.
The work session of the board was adjourned at 6:30 p.m.
Regular Meeting
MINUTES
Supervisor McCririe called the regular meeting of the Genoa Charter Township Board to order at 6:35 p.m. The Pledge of Allegiance was then said. The following persons were present constituting a quorum for the transaction of business: Gary McCririe, Paulette Skolarus, Robin Hunt, Todd Smith, Jean Ledford, Steve Wildman and Jim Mortensen. Also present were Township Manager Michael Archinal and approximately twenty persons in the audience.
A Call to the Public was made with no response.
Approval of Consent Agenda:
Moved by Smith, supported by Mortensen, to approve all items listed under the consent agenda with the exception of item 5 reappointments of officials. Item 5 will be considered under the regular agenda. The motion carried unanimously.
1. Payment of Bills
2. Approval of Minutes: Oct. 16, 2006
3. Request for approval authorizing electronic transactions as requested by the township auditors Pfeffer, Haniford & Palka.
4. Request for acceptance of the Annual Financial Report for the year ended June 30, 2006 as submitted by Township Auditors Pfeffer, Haniford & Palka.
5. Request approval to remove $207.09 - MHOG Delinquent Usage from the 2006 Winter Tax Bill, Parcel ID#4711-11-300-023, as requested by Treasurer Hunt.
6. Consideration of a bid from First Impression Printing and Graphics for the printing of 10,000 maps of the township at a cost of $7,495.85, as recommended by the Administrative Committee.
Approval of Regular Agenda:
Moved by Mortensen, supported by Ledford, to approve for action all items petitioned under the regular agenda. The motion carried unanimously.
7. Request for reappointment of officials whose terms expire this calendar year, as recommended by the Supervisor McCririe.
Moved by Mortensen, supported by Ledford, to approve those officials as requested. The motion carried unanimously.
8. Public Hearing No. 2 for Homestead Drive Road Improvement Project No. 1.
A call to property owners and the public was made with no response.
9. Request for approval of Resolution No. 3 (Confirming the Special Assessment Roll) for the Homestead Drive Road Improvement Project No. 1.
Moved by Hunt, supported by Mortensen, to approve Resolution No. 3 as submitted. The motion carried by roll call vote as follows: Ayes - Ledford, Smith. Hunt, Wildman, Mortensen,
Skolarus and McCririe. Nays - None. Absent - None.
10. Public Hearing No. 2 on property identified as Farmington Hills Land LLC (Zeeb Property).
A call to property owners was made with no response.
A call to the public was made with the following response: Frank Castle - I never knew that the expansion of the water tank was to include the Zeeb property. McCririe - The water tank improvement was required by the Department of Environmental Quality. It is a ground storage tank sized to accommodate certain parcels outside of the current boundaries. If the township did not allow for that expansion at this time, we would need to add an additional tank rather than just enlarging this one. Castle - Round Lake is now historically low. I feel that it is because we are taking so much water from the water table.
Bill Wernette - Was there a public notice about the tank being sized for future development? McCririe - All Planning Commission agendas are published and the township web site includes all minutes of those meetings - including discussion. Chris Eshley - If the hydro-geo report on Round Lake determines that our water level is being impacted - can water be limited to future development? McCririe - We have been corresponding with Mr. Bell. We will review his report when it is received.
Pat LePlae - What will the township do if it is determined that the existing water system is affecting the level of Round Lake? McCririe - Municipal water must be supplied to that property because it is contaminated from water coming out of the Oak Pointe District. Contamination is a taking of the property, mandating an extension of utilities to that property.
Mr. Lydell - If the level of Round Lake goes down it will affect the value of - our property. McCririe - Any person of group of persons who own property have a right to develop their property. We will look at the hydro-geo study when it is provided by Mr. Bell. McCririe - I was just reading minutes of 1986 or 1988 and at that meeting, residents of Tri-Lakes stated that the lake levels were down 18" to 24".
Mr. Jacob - Does it usually take a year to create a Special Assessment District for the re-payment of funds to the township? McCririe - About two months ago, the Zeeb developer dropped his plans for development based upon current economic conditions. Now we need to recapture those funds that were advanced. The developer has no issue with accepting a $570,000.00 debt on his property.
Barbara Ross - Who is paying for this special assessment district? McCririe - Farmington Hills Land Development. Paul Kilke - The whole project is stopped. Will sewer go down Glenway. McCririe - Nothing is happening in the near future. Water will go down Glenway, provided that the state compels us to extend water down Glenway. All of that will be based upon the movement of the contamination plume.
Stu Smith - If the Zeeb development goes forward, will there be another hearing to determine where the water comes from? McCririe - We will keep you informed about what is going on and will have a meeting to discuss that issue. Doug Brown - Low water levels were discussed in 1986 and the was a person present from the DNR at that meeting.
11. Request for approval of Resolution No. 5 (Confirming the Special Assessment Roll) for the Oak Pointe sewer system and water system expansion and reimbursement project for property identified as Farmington Hills Land LLC.
Moved by Skolarus, supported by Ledford, to confirm the special assessment roll as requested. The motion carried by roll call vote as follows: Ayes - Ledford, Smith. Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays - None. Absent - None.
12. Request for approval of Resolution No. 6 (Providing the Reimbursement of Moneys Advanced to Pay for the Project) for the Oak Pointe Sewer system and water system expansion and reimbursement project for property identified as Farmington Hills Land LLC.
Moved by Ledford, supported by Mortensen, to approve the reimbursement resolution as requested. The motion carried by roll call vote as follows: Ayes - Ledford, Smith. Hunt, Wildman, Mortensen, Skolarus and McCririe. Nays - None. Absent - None.
13. Request for approval to declare intent to proceed with a project to pave Challis/Conrad, between Clifford and Dorr Roads with an estimated cost of $1,311,800.00 and to request that the Livingston County Road Commission perform required soil investigation and survey work.
Moved by Ledford, supported by Skolarus, to approve the declaration of intent as requested. The motion carried unanimously.
An e-mail was received from Mr. Eric Swanson questioning the selling of Christmas trees at the Elks Club. It was the consensus of the board that the right of Mr. Ingersoll to sell Christmas trees at the Elks Club is grand-fathered.
McCririe advised the board that the offer on the recreation property is still being negotiated. This matter will be discussed with the township attorney prior to any final resolution being brought to the board. The board took no formal action.
Moved by Ledford, supported by Wildman, to approve a Receiving Board composed of Cindi Howard, Mary Krencicki and Paulette Skolarus. The motion carried unanimously.
The regular meeting of the Genoa Charter Township Board was adjourned at 7:20 p.m.
Paulette A. Skolarus
Genoa Township Clerk
(press/argus 11/15/06)